Freedom of Information Act

ITCHEN VALLEY PARISH COUNCIL ELECTORATE 1086

PUBLICATION SCHEME under the FREEDOM of INFORMATION ACT 2000

CORE CLASSES of INFORMATION

Council Internal Practice and Procedure

Information	Format in which it is available	Charge for supply
Minutes of council, committee and sub-committee meetings (limited to last 2 years)	Computerised. 4-6 pages per council meeting	Yes
Procedural standing orders	NALC standing orders with amendments	Yes
Council’s annual report to parish meeting	Chairman’s report and minutes of annual parish meeting, average 3 sheets	Yes

Code of Conduct

Information	Format in which it is available	Charge for supply
Members’ declaration of acceptance of office	Monitoring officer at district council holds this	District council policy refers
Members’ register of interests	Monitoring officer at district council holds this	District council policy refers
Register of members’ interests book	Applications directed to district council	District council policy refers

Periodic Electoral Review

Information	Format in which it is available	Charge for supply
Information relating to the last Periodic Electoral Review of the council area	Available from the district council	Not known
Information relating to the latest boundary review of the council area	Available from the district council	Not known

Employment Practice and Procedure

Information	Format in which it is available	Charge for supply
Terms and conditions of employment	Available from parish clerk	Yes
Job descriptions	Available from parish clerk	Yes

5.Planning Documents

Information	Format in which it is available	Charge for supply
Responses to planning applications	Available from clerk. Please specify case number	Yes

6. Audit and Accounts

Information	Format in which it is available	Charge for supply
Annual return form-limited to the last financial year	Available from clerk-3 pages	Yes
Annual statutory report by auditor (internal and external)-limited to the last financial year	Available from clerk-6 pages	Yes
Receipt/payment books, receipt books of all kinds, bank statement from all accounts-limited to the last financial year	All available by arrangement with the clerk. All computerised	Yes
Precept request-limited to the last financial year	Copy available from clerk-1 page	Yes
VAT records-limited to the last financial year	Copy available from clerk-2 pages	Yes
Financial standing orders and regulations	See general standing orders	Yes
Assets register-includes details of commons/village greens owned by the council, including management schemes for commons as well as village halls, community centres and recreation grounds	Available from clerk by arrangement	Yes
Financial risk assessments	Available from clerk	Yes

Optional Document

1. Council Internal Practice and Procedure

Information	Format in which it is available	Charge for supply
Agendas and supporting papers for council, committee and sub-committee meetings-limited in each case to the forthcoming/immediate committees	Available on Website or from clerk-4 pages	Yes, if from clerk
Terms of reference for committees	No committees at present