ACTION

12.1 APOLOGIES: No apologies were received.

12.2. MINUTES of LAST MEETING
The minutes of the Ordinary Meeting held on 5 November were agreed and signed.

12.3 REPORTS from COUNTY COUNCILLOR and CITY COUNCILLOR

JP circulated a report (attached at Appendix A to these minutes). JP suggested that IVPC might like to consider (i) asking that specific mention be made in LTP3 of the requirement to upgrade the footways along the B3047; (ii) nominating a member with whom she could liaise on Minerals & Waste Plan issues. JP reported any application under the >£25k scheme, in respect of footway improvements on the A3047 need to be submitted soon, and a discussion followed as to which stretch might be achieved within the £25k limit. While it was generally agreed that the Chillandam Corner section was the most dangerous, it was recognised that a short stretch of approx. 40 yards near Shelley Close was all that could be achieved within the financial limits of that scheme.
JP has submitted a grant application for lighting and it was confirmed that the cheque, when issued, should be payable to IVPC.
JP expressed concern at the delay in setting up the planned meetings between the Glade Festival organisers and representatives of local parishes; if not held soon, it will be too late to influence issues about which neighbours have expressed concern. BL was concerned that action had been taken only in relation to negative feedback about the festival and that an attempt should be made to gauge neutral/positive feedback. It was felt that that might be achieved by a letter in the local press.
NB reported that there was to be a site visit regarding an application for a barn conversion at Lone Farm, followed by a meeting in the Guildhall. It was suggested that PM and PL should feed back information to the planning officer based on their local knowledge of the site. NB reported that the reasons for delays in progress regarding the proposed Couch Green sewage works had been addressed – new title deeds are to be obtained to enable purchase of the land to go ahead.

IVPC
IVPC

SG

12.4 MATTERS ARISING
a) Footpaths
            (i) Strawberry Lane: The Clerk is to write to the landowners regarding their failure to cut back the hedges.
b) Footway B3047: covered under County Councillor’s report.
c) Lit Signs: Nothing to report
d) Couch Green
 (i) Payment of outstanding debt by WCFC. The Clerk reported that WCPC had until been served with a notice via the small claims court and were required to respond by 9 December.
(ii)  A large water bill had been received, which is to be challenged by the Clerk.
e) Model Standing Orders: SG had reviewed The draft, but it was felt that in view of the imminence of new Model Standing Orders by NALC, no action be taken for the moment.

Clerk

Clerk

f) PFI Lighting: It was resolved not to participate in the HCC PFI Lighting Scheme. An alternative provider is to be identified. 

12.5 PARISH COUNCILLORS’ REPORTS and QUESTIONS
PF queried the position regarding the BT proposal to remove K6 telephone boxes in the parish. The Clerk is to reiterate IVPC’s position – that they should be retained, with telemetry, for the reasons given in the earlier response.
PF reported that, despite the fact that exposed BT cables had been reported under the Fix My Street procedure, no action had been taken.
EL reported that kissing gates near the Martyr Worthy hall are persistently being lifted off their hinges. PM/SG to investigate methods of securing them.
EL reported that the EVH Committee had asked that a further 5 years advanced grant funding be made available in 2009/2010 in order to take advantage of matched funding etc from WCC.  It was resolved that this request would be considered at the January 2010 PC meeting, in the light of planned budget and reserves position. The Clerk reported that he had received a 2nd payment (£5,000) from WCC under the Open Spaces Grants Scheme, and it was agreed that a cheque in that sum be passed to EVH.

Clerk

PM/SG

11.7 FINANCE
The following cheques were approved and signed:

11.8 PLANNING

(a) Applications:

W08905/02TPOCA: Mr Robin Irvine: Comfrey Cottage 3 Off Church Lane Martyr Worthy: Pollard back to first fork reducing size by 40% 1no. Willow tree in back garden.
W20376/05: Mr & Mrs S Lock: Lone Farm Northington Road Itchen Abbas: Replacement dwelling to provide five bedroom detached dwelling with basement; detached double garage; widen vehicular access (amendment to planning permission 08/01254/FUL)
W13229/06LB: Mr And Mrs Gottlieb:Black Farm Avington: Replacement of dormer and sash window single glazing with new slimlite double glazing.
W13229/07LB: Mr & Mrs Gottlieb: Black Farm Avington: Proposed new dormer windows to north and south elevations.
W13229/08LB: Mr  & Mrs Gottlieb: Black Farm Avington: Insertion of 3 conservation style roof lights in east roof slope
W02842/13: Test Valley Trout (Itchen) Ltd: The Test Valley Trout Farm Main Road Itchen Abbas: oposed erection of an agricultural workers dwelling with associated curtilage, parking and turning facilities and extension of access track

(b) Other Planning Matters:
    There were none

Weekly Updates

1

Application for grant funding

2

Application for grant funding

3

Application for grant funding

4

Application for grant funding

5

(i)Confirmation of successful application for grant for Easton pavilion (ii)Confirmation of payment to bank

6

Invoices & letters re meter reading

7

Confirmation that WCFC has until 9/12 to reply

8

Notice of compulsory filing on-line for 2009/2010

9

Acknowledgement & thanks for grant funding

10

Election of parish reps to S. Downs National Park Board

11

Increased pay scales for Clerks (1% rise)

12

Inroads magazine: November 2009

13

Bi-Monthly Bulletin

14

Hant/IOW Crime-Stoppers

Annual Report 2008/2009

It was agreed that

• the Clerk would confirm the payee and address for payment of PCC grants, which are to be discussed at the January meeting.

Clerk

• the Clerk would confirm that IVPC wish to nominate a representative on the South Downs National Park Board.

Clerk

• The recommended National Salary Scales wef 1 April 2009 would be discussed at the January meeting.

Clerk

11.10. DATE of NEXT MEETING

Thursday 7th January 2010 at 7pm at Martyr Worthy Village Hall.

There being no further business, the meeting closed at 20.55.