Minutes July 2010

Minutes of the meeting held on Thursday 1st July 2010 at 7pm in Martyr Worthy Village Hall.

PRESENT: Penny Flemons (PF) (Chairman), Steve Gapper (SG), John Harris (JH), Shirley Howell (SH), Paul Moffatt (PM), Sarah Robinson (SR), Jackie Porter (County Councillor) (JP). Ron Darley (Parish Clerk)

07.1 APOLOGIES: Apologies were received from Cllrs Bob Banham (BB), Bill Loader (BL), Neil Baxter (City Councillor) (NB)

07.2 MINUTES of LAST MEETING
The minutes of the meeting held on 19th May were agreed and signed. (A meeting was not held in June because the scheduled May meeting was delayed by 2 weeks as a result of the General Election.

Action

Mr Richard White, Bursar, Princes Mead School had attended the meeting to discuss a planning issue about fencing on their tennis courts and at 19:03 the meeting recessed into open Forum to permit him to raise the issue and leave the meeting early. He indicated that an application for an extension at the school is to be submitted in the near future but he wished to speak about a different application ie the installation of tennis courts. These are to be sited in a very unobtrusive location within the grounds and it is intended to make them available for public use – a club is envisaged. The WCC Sports Development Officer is in favour of the application, but the Conservation Officer and Landscape Officer have expressed opposition to the use of permanent fencing of the courts and have suggested that demountable fencing be used instead. The School does not see that as functional. The use of green mesh rather than standard zinc coated mesh was suggested, but there was some suggestion that the latter when weathered is preferable. The meeting resumed at 19:15.

07.3 REPORTS from COUNTY COUNCILLOR and CITY COUNCILLOR
Cllr Baxter was unable to be present. Cllr Porter’s (JP) report is attached as Appendix A to these Minutes.
JP outlined a request for funding for FACABO (Friends of Alresford Citizens’ Advice Bureau), which envisaged a grant of 25p per elector for the next 5 years. IVPC undertook to consider this.
JP had circulated proposals for financing “lit signs” – speed indicator signs. JH had agreed to act as the IVPC contact on this matter.

07.3 MATTERS ARISING

a) Footpaths: The gravel path alongside IAA Village Hall: SR had spoken to Neil Broadbent regarding this and he will look into it. The Worthy Conservation Volunteers have been contacted regarding the proposed improvements to the footpath at the rear of Shelley Close.
b) Footway B3047: a request for footpath improvement is still in the list of proposed works.
c) Lit Signs: to be progressed by JH.
d) Couch Green
(i) Payment of outstanding debt by WCFC: the Clerk reported that the process is involved and a further approach had had to be made to the court, at a cost of £100. There was concern that additional charges were being incurred which is abortive expenditure if the debt cannot be recovered.
(ii) Water Bill: Southern Water: SW had agreed to accept 50% of the outstanding sum. Confirmation has been received that the remainder has been written off. Delete this item.
(iii) KGV Portkabin: a plumber has been asked to inspect plumbing fittings etc in the changing facilities with a view to rectifying any leaks and replacement where appropriate, with a view to their being available for use when required for the start of the season.
e) Tree planting: A fragrant lime memorial tree is to be planted in Avington. The relatives are pleased with the suggested species and the Clerk is to contact Mr Yeates regarding procurement of a tree and planting.

07.5 MATTERS FOR DISCUSSION/DECISION
a) Request for grant funding from Easton Village Hall (deferred from last meeting).
It was RESOLVED to make a grant of £3,250 representing 5 years forward funding to Easton Village Hall.
b) Request for funding from Alresford CAB. It was agreed to await a formal application for funding from FACABO.
c) Expenditure at couch Green: (i) It was RESOLVED to authorise the necessary expenditure to refurbish the KGV portakabin for use by a football team in the 2010/2011 season. (ii) It was agreed to write to Serco confirming that their representative had admitted that they had been responsible for damaging the football nets in the small field and asking them to meet £45 of the cost.
d) Play Area Inspection report: Noted.
e) Provision of seats on local footpaths: An article is to be placed in the newsletters seeking views as to location of additional seats in the parish.
f) Payment of the insurance premium for the Macpherson Easton School Field Trust: It was RESOLVED to meet the cost of the 2010/2011 insurance premium on the Macpherson Easton School Field.

Clerk

07.6 PARISH COUNCILLORS’ REPORTS and QUESTIONS
a) JH agreed to prepare a discussion document regarding conduct.
b) SR asked for information on the Councillor Skills Courses being run by HALC.

JH
RD

07.7 FINANCE

The following cheques which were signed before the meeting:

102082	C.F. Yeates	Footpath maintenance	£242.00
102083	N.W. Adams	Annual Playgrounds Inspections	£142.76
102084	HALC	Affiliation fee 2010/11	£292.00
102085	Ken Abrahams	Internal Audit 2010	£135.00
102086	Came & Co	Insurance premium 2010/2011	£820.91

b. The following cheques were approved and signed at the meeting:

102087	R. Darley	Salary and expenses	£475.49
102088	HMRC	PAYE on salary	£110.82
102089	Aon Ltd	McPherson Easton School Field Trust: Insurance premium 2010/2011	£382.50
102090	Serco	Grass cutting & play area inspections	£161.28
102091	Martyr Worthy Village Hall	Hall Hire	£12.00
102092	Easton Village Hall	Five years advance grant funding	£3250.00

07.8 PLANNING

(a) Applications:
W16178/03: Miss Nicola Rist: 5 Manor Cottages Easton Lane Easton Application for a new planning permission to replace an extant planning permission 05/00445/FUL, single storey side extension to extend the time limit for implementation.
W08154/14: Case No: 10/00935/FUL Mr Philip Wolfe: Manor Farm House Easton Lane Easton: Proposed swimming pool with patio area within the rear garden area
W08154/14: Case No: 10/00937/LIS Mr Philip Wolfe: Manor Farm House Easton Lane Easton: Proposed swimming pool with patio area within the rear garden area
W02058/17TPOCA: Mrs J Faber: Upper Chilland House Lower Chilland Lane Martyr Worthy: 3no. Beech tress fell.
W21621/01: Mrs Kathy Turberfield: Park View Main Road Itchen Abbas HOUSEHOLDER) Erection of two storey rear extension and pitched roof single garage (RESUBMISSION)
W00363/03: Mr A Wickham: Field House Main Road Itchen Abbas: (HOUSEHOLDER) Erection of a garage
W21803: Mr D Petrie: Franklyn’s Farm House Rectory Lane Itchen Abbas: (HOUSEHOLDER) Removal and remodelling of modern extensions to the rear
W08154/33: Case No:10/00820/FUL Mr Philip Wolfe: Manor Farm House Easton Lane Easton HOUSEHOLDER) Proposed porch to the annexe with alterations to the adjoining garden wall:
W08154/33: Case No: 10/00822/LIS Mr Philip Wolfe: Manor Farm House Easton Lane Easton HOUSEHOLDER) Proposed porch to the annexe with alterations to the adjoining garden wall:
W21835: Mr & Mrs Mason, 14 Bridget’s Lane Martyr Worthy: (HOUSEHOLDER) Single storey side extension and a front entrance porch.
W03990/36: Mr D Lyons: Lower Chilland House Martyr Worthy: (HOUSEHOLDER) New power kiosk for Lower Chilland House and Mill Island to supply 3 phase power.
W03990/37LB: Mr D Lyons: Lower Chilland House Martyr Worthy: (HOUSEHOLDER) New power kiosk for Lower Chilland House and Mill Island to supply 3 phase power.
W19375/01 Sewage Treatment Works And Premises Couch Green Martyr Worthy: (Extension to the time limit for implementing planning permission 05/00052/FUL) Construction of new sewage treatments works

(b) Decisions:
W21473/01NMA: Mr G Mann: 6 Malthouse Close Easton: MINOR AMENDMENT to Planning Permission 09/00995/FUL):Change to style and scope of replacement fencing: Decision: Non-material Minor Amendment
W02842/13: The Test Valley Trout Farm Main Road Itchen Abbas : Proposed erection of an agricultural workers dwelling with associated curtilage, parking and turning facilities and extension of access track: Decision: Application Refused
W07492/58: Mr Steve Hill: Winchester Services Northbound Shroner Wood: Extension to existing sewage treatment package plant comprising of underground tanks, associated pipe work, fencing and landscaping: Decision: Application Permitted
W07492/57: Mr Tony Raven: Moto Hospitality Ltd Winchester Services Northbound Shroner Wood: New hotel/lodge development to the existing Motorway Service Area Site: Decision: Application Withdrawn.
W21692: Greentithe: Fisher Bungalow, Alresford Road, Winchester:Replacement of two no. existing bungalows with two no. 2 bed eco-homes, landscaping and associated works: Committee Decision: Recommendation overturned: Approve Subject To Conditions.
W00256/04LB: Ms Jacqueline Forster: Steps Cottage Easton: Conservatory to rear; Replace existing garage: Decision: Application Permitted
W04407/06: Mr H Labram: 1 The Old Dairy Easton: Change of use of land from agricultural to residential and erection of green house: Decision: Application Withdrawn
W13900/06: Mr & Mrs Ben Hart: Ivy Cottage Easton: HOUSEHOLDER) Replacement garage with study above and dormer window to front: Decision: Application Permitted

W06946/03: Mr Garfield Powe: 2 Chapel Field Chapel Lane Easton: Two storey rear extension: Decision: Application Permitted
W08154/31 Mr Philip Wolfe: Manor Farm House Easton Lane Easton: Proposed repairing and raising of height to the South-West boundary wall: Decision: Application Permitted
W08154/32LB: Mr Philip Wolfe: Manor Farm House Easton Lane Easton: Proposed repairing and raising of height to the South-West boundary wall: Decision: Application Permitted
W02058/17TPOCA: Mrs J Faber: Upper Chilland House Lower Chilland Lane Martyr Worthy: 3 no. Beech trees fell: Decision: That no objection be raised

(c) Other Planning Issues:
Covered earlier in the meeting.

07.9 CORRESPONDENCE

	HALC	Weekly Updates
1.	HALC	NALC have released a new Communications Toolkit. This communications toolkit, provides resources to help councils improve their communications with residents, staff and other stakeholders. Published: 2nd June 2010
2.	The Hampshire Water Partnership	Formal Consultation on the development of adult mental health rehabilitation and psychiatric intensive care services
3.	Came & Co	Confirmation/Schedule of Cover wef 1 June 2010
4.	HCC	Leaflets re Hampshire Action teams
5.	Victim Support	Request for Grant Funding
6.	Cllr Jackie Porter	E mail re Lit Signs
	CONFERENCE/COURSES ETC
1.	HALC	The 8th National Seminar on Common Land & Town & Village Greens is to be held at the University of Gloucestershire on 01 July 2010.
2.	HALC	The Hampshire Biodiversity Partnership are holding a seminar 'Delivering our duty: Planning for biodiversity in Hampshire' on 9th July 2010 in Winchester.
3.	HALC	Core Skills for New Councillors : 21 July: 6 pm - 9 pm: Fleming Park Leisure Centre, Passfield Avenue, Eastleigh, SO50 9NL
	PUBLICATIONS
1.	HALC	The Hampshire Water Partnership have released the latest copy of their newsletter.
2.	HALC	GreenSpace have recently released their Regional Forum Action Plan for 2010/11
3.	CPRE	Hampshire Views Issue 2: Spring/Summer 2010

07.10. DATE of NEXT MEETING

The next meeting will be held on 2 September in the new Easton Hall.

07.11 PARISH CLERK VACANCY

PF reported that five applications had been received thus far for the Clerk vacancy. An Interview
panel comprising PF, JH and EL will consider the applications and arrange interviews.

There being no further business, the meeting closed at 21:10

Appendix A to July Minutes
County Council July 2010 Monthly report

Cuts, cuts, cuts!
The Children’s Services department has to cut its budget by £4.9million, and that’s a large amount whatever the starting point. One of the growing expenses is the number of children who are in the Child Protection ‘system’-around 6000 and also the number in care, growing monthly, but currently around 1200.
Foster placements are always needed- if you know of someone who may like to foster children or young people, please direct them to me or the Children’s dept.
There is also pressure on the Library Service, which is therefore undergoing another round of efficiency measures.
LEADER funding is under threat- I mention this just in case people have it in mind for helping to fund local projects- this is a real blow to the rural community as it provided funding which could conserve or create employment in the rural areas.

Responsibility for Concessionary Travel is moving to Hampshire County Council. Councillors are currently being asked their views on what works and what doesn’t. I am currently on a visiting programme to various older persons groups to ask them and would welcome your views too.

Safe, Secure and Warm is a vision you will hear in a new approach to Fuel Poverty for vulnerable and in fact all adults. The Adult Services department is answerable to the ‘Safe and Healthy’ Scrutiny team and Fuel Poverty is one of the aspects they are currently examining.

Operation Restore: This is in answer to the screams made by Councillors following pothole work in areas where something much more is needed- I am pleased to report that the centre of Itchen Abbas is on the list.

The South Downs National Park has been formed and the Authority is in full swing from April 2011.
Currently arrangements are being made for agency agreements whereby authorities will carry out the planning process on behalf of the authority- but it will be the National Park Authority who will set the policies.
In your area, it will affect both WCC applications and HCC applications (eg Waste and Mineral/footpaths/public buildings etc. Councillors will receive training on the new policies and there is an option for larger applications to be referred back to the SDNP authority.

Jackie Porter 1st July 2010