ACTION

06.1 APOLOGIES: Apologies were received from Jackie Porter (County Councillor)

06.2 ELECTION OF PARISH COUNCIL CHAIRMAN

Steve Gapper, was elected to serve as Chairman for the coming municipal year & Cllr Gapper made his Declaration of Office.

06.3 ELECTION OF VICE CHAIRMAN

John Harris, was elected to serve as Vice-Chairman for the coming municipal year & Cllr Harris made his Declaration of Office.

06.4. MINUTES of LAST MEETING
The minutes of the meeting held on 7 May were agreed and signed.

It was then agreed to alter the order of business to permit Mr S Percy to provide background and take questions on a request from the Easton Village Hall funding body for further grant support, to permit him to leave and attend another meeting elsewhere.

06.5 APPOINTMENT OF REPRESENTATIVES

a. Representatives to the Village Committees
Easton – Elaine Labram
Itchen Abbas & Avington – Bob Banham
Martyr Worthy – Shirley Howell

            b. Winchester District Association of Parish Councils – John Harris.
            c. King George V Memorial Playing Field Trust – IVPC.
            d. The Mcpherson Easton School Trust – Steve Gapper, Elaine Labram.
            e. Public Transport Representative – Bob Banham.
            f. Footpath Representative – Shirley Robinson.
            g. Winchester Villages Trust – Penny Flemons.
            h. Prannell Trust Representative – Clerk to establish more detail regarding this Trust.
            i. Web Master – Steve Gapper.
            j. Highways Representative – John Harris.

Clerk

06.6 ADOPTION OF MODEL STANDING ORDERS (Handbook Part 2 with Amendments (see minutes 2004 11.3g)
These were adopted. The clerk undertook to draft Itchen Valley specific standing orders.

Clerk

06.7 REPORTS from COUNTY COUNCILLOR and CITY COUNCILLOR
NB  reported that the Baring Close street lighting was now operational and that the Heritage Lottery Fund had granted £50k to Winchester City Museum Service. He referred to an article in the local press about the Glade festival which promised to be “louder and longer”. This was felt to be simply a resort to free marketing, because the organisers must adhere to noise level rules. There was concern however that an extension of this festival may be attempted by stealth and residents should be encouraged to complain as the need arises. PF referred to an article in The Times, which listed all major festivals, but Glade was not included.
While on the subject of noise, SR complained about low flying helicopters. The Clerk is to provide her with the RAF Odiham telephone number.

NB spoke of widespread concern about the proposed Barton Farm development, which had been
The subject of a number of local seminars, and undertook to provide details of future ones.
NB has been appointed to the Southdown National Park Committee and will keep IVPC abreast of developments. The effect of this Park on local parishes will be principally in the planning field, but there may be others.

In a written report, JP  regretted being unable to be present due to the WCC Full Council meeting being held at the same time, which involved a number of contentious issues on the agenda requiring her attendance there. Her full written report is contained in Appendix A to these Minutes.

ACTION

Clerk

06.8 MATTERS ARISING                                                                                         
a) Footpaths
Zigzag: work was to have started 2 weeks earlier, but has not done so yet. HCC and contractors to be pressed for action.
Strawberry Lane: local landowners have agreed to carry out works. They should be pressed to do so every year.
Grace’s Farm Bridge: B3047: delete.

b) Footway B3047: chairman to progress this via JP.

c) Lit Signs: No progress.

The Clerk provided, and the Council accepted, a quotation for replacing the pedestrian gate etc at Couch Green recreation ground. This is to include any necessary work on the adjacent fence, within a limit of £120.

The Clerk reported having been able to identify a contact at WCFC with whom the matter of the outstanding debt of £539 had been raised. Failing a satisfactory response beforehand, the Clerk intended to attend a general meeting of WCFC and raise the matter there. An alternative is to approach WCFC’s sponsors.

The problem of travellers was then discussed and the Clerk undertook to contact the owner of the land on which one group had been camped for some time.

It was reported that minor works were required to a footbridge over a River Itchen feeder. PM undertook to effect a repair.

Cllr Thompson left the meeting at 20:07.

SG

Clerk

Clerk

Clerk

PM

06.9 PARISH COUNCILLORS’ REPORTS and QUESTIONS

BB reported that some patching had been done on the A3047, but the ideal solution would be complete resurfacing. BB also said that the Play Area safety report by Nick Adams was generally satisfactory. Members and residents will carry out regular visual inspections, supplemented by quarterly inspections by Serco and annually by Nick Adams.
BL reported that the rails on Fulling Mill Bridge had been repaired, but that further research was needed to establish whether and by whom a new notice on the bridge was to be erected.
EL said that works near a footpath which crossed the A3047 near Princes Mead School did not appear to have impeded access. New bark chippings are required and climbing frames are n need of preservative treatment in the McPherson School Field. This work is to be carried out by the Chair of the Trust and invoiced to IVPC.
Climbing frames in other play areas may also need re-proofing
In response to a question from SG, an explanation was given as to the current arrangement for grass cutting at the M/W War Memorial by Mr Yeates. PM kindly offered to strim the grass around the M/W War Memorial.
SG also reported that a resident had expressed concern about the potential for petty theft in the parish and asked whether Neighbourhood Watch could help. SG has contacted the Co-ordinator.
Vandalism of the K6 phone box at Couch Green was reported and the Clerk agreed to advise BT.

ACTION

Clerk

06.10 FINANCE
The following cheques were approved and signed:

102014

R. Darley

Salary & Expenses May

£241.43

102015

HM Revenue & Customs

PAYE on Salary

£54.87

102016

C.F. Yeates

Footpath Maintenance Inv17 & 20

£260.00

102017

Serco

Grounds Maint & Play Area Insp.

£292.70

102018

Came & Company

Insurance premium 2009/2010

£837.66

102019

I.A & A Village Hall

Hall Hire May & June

£14.00

06.11 GRANTS TO OTHER BODIES

It was agreed to revisit a request from the Easton Village Hall funding body for further grant support, in April 2010 at the end of the current support period. If possible the Council would like to repeat the previous grant.

It was agreed not to make a grant to the Victim Support Charity

06.12 PLANNING

(a) Applications:

W11857/04TPOCA: Mr Lewis: Wheelwrights Avington Park Lane Easton: Fell 5 Conifer trees next to garage growing through electricity cables. Fell 2 Ash trees in corner of garden growing through electricity cables.

WLDC/484: Mr Guy Peploe: Daffodil Bungalow Fair Lane: Use of dwelling without complying with agricultural occupancy condition (CERTIFICATE OF LAWFULNESS)

W11117/10TPOCA Mrs Isobel Pinder: Martyr Worthy Manor Church Lane Martyr Worthy: Fell 3 no. Yew trees and 1 no. Silver Birch tree.

W07492/54: Mr Terry Luckett::Moto Hospitality Ltd Winchester Services Northbound Shroner Wood: Erection of 3 no. directional signs

W07676/04LB: Dr Charles Lund: St Annes Avington Park Lane Easton: Replacement of existing listed front door; replacement of front gate

W04738/07: Mrs Amanda Rember: Thornbury, Church Lane Easton: Raising of boundary wall to front of property, from 0.5m to 1.8m

W13229/05:  Mr And Mrs Kim Gottlieb: Black Farm Lovington Lane Avington: Demolition of single storey steel framed ancillary barns and erection of replacement green oak framed ancillary outbuildings

(b) Decisions:

W02224/13: Goodall Barnard Construction Ltd: Land Adjacent To Chillandham Cross Chillandham Lane: Martyr Worthy: Erection of 1 no. detached four bedroom dwelling with
detached carport (amendment to existing planning permission W02224/11): Application Permitted

W05515/05: Mr And Mrs Krone: The Old Rectory Avington Road Avington:  (AMENDED DESCRIPTION) Construction of a water feature together with hard and soft landscaping and underground pump chamber: Application Permitted

W09874/09: Mr A Gaster: Candleford Green 3 Shelley Close Itchen Abbas: Re-roof existing conservatory. Application Permitted

W11857/04TPOCA: Mr Lewis: Wheelwrights Avington Park Lane Easton: Fell 5 Conifer trees next to garage growing through electricity cables. Objection raised

W00463/34: Mr Richard White: Princes Mead School Worthy Park House Worthy Park Lane: Change of use of land from agricultural to playing fields. Application Permitted

W11117/10TPOCA: Mrs Isobel Pinder: Martyr Worthy Manor Church Lane Martyr Worthy: Fell 3 no. Yew trees and 1 no. Silver Birch tree. No objection be raised

06.13 CORRESPONDENCE
a. Monthly Inspection Reports: Couch Green/Easton Recreation Ground (All satisfactory)
b. Newspaper cutting: Parish Lengthsmen to be re-introduced.
c. E.A.: Briefing Note No 4: Solent & South Downs Groundwater Update. Spring 2009.
d. WCC: Parish Connect Newsletter May 2009.
e. WCC: LDF newsletter June 2009.
f. WCC: Winchester Community Safety Partnership Road Traffic Collisions Report.
g Hants Fire & Rescue Service: FRS Plan 2009-2012.
h. WCC: Core Strategy Preferred Option Consultation.

06.14. DATE of NEXT MEETING

Thursday 2 July at 7pm in Itchen Abbas & Avington Village Hall.

There being no further business, the meeting closed at 20:49