PRESENT: Alison Matthews (Chairman), Cynthia Bolton, Jennifer Ffennell, Steve Gapper, Elaine Labram, Fiona Parry, Eric Thompson.

05.1 APOLOGIES: Geraldine Phillips, Paul Twelftree, Martin Woodcock.

05.2 ACCEPTANCE of OFFICE

All present signed the Declaration of Acceptance of Office

05.3 MINUTES of LAST MEETING

The minutes of the meeting held on April 3^rd 2003 were approved and signed.

05.4 ELECTION of PARISH COUNCIL CHAIRMAN AND VICE CHAIRMAN

Chairman: Alison Matthews was proposed by Jennifer Ffennell and seconded by Eric Thompson.

Vice Chairman: In his absence, Martin Woodcock was proposed by Fiona Parry and seconded by Jennifer Ffennell.

Should he not accept, a second candidate, Fiona Parry was proposed by Cynthia Bolton and seconded by Eric Thompson.

05.5 APPOINTMENTS of REPRESENTATIVES:                                              :                      

1) Representatives to the Village Hall Committees

Itchen Abbas and Avington-Cynthia Bolton

Martyr Worthy-Fiona Parry

Easton-Geraldine Phillips

2) Winchester District Association of Parish Councils

Jennifer Ffennell, Alison Matthews

3) King George V Memorial Playing Field

Alison Matthews, Fiona Parry

4) The Macpherson Easton School Field Trust-Elaine Labram

5) Public Transport Representative-Martin Woodcock

6) Parish Council Representative Governor to Itchen Abbas Primary School

Frankie Dawson

7) Footpath Representative-Cynthia Bolton

8) Winchester Villages Trust-Fiona Parry

9) Prannell Trust Representative-Fiona Parry

10) Web Master-Steve Gapper

 

05.6 APPOINTMENT of PROPER OFFICER to the COUNCIL:

Joyce Edgell was proposed by Alison Matthews and seconded by Fiona Parry

 

05.7 ADOPTION of MODEL STANDING ORDERS (Handbook Part 2, with Amendments)

Elaine Labram proposed that these were adopted. Steve Gapper seconded this proposal.

05.8 MATTERS ARISING                                                                                                ACTION

a) Couch Green

The playground inspection report was presented. All equipment

is in a satisfactory condition. It was agreed that this year IVPC

should pay for the inspection of the play equipment in Itchen Abbas.

The windows in the changing rooms have been repaired. Concern

was expressed that there is no ventilation. ET to dispose of all

rubbish around the changing rooms.                                                                        ET

A request has been received for a bin near the bus stop opposite

the field. A pole-mounted bin will be considered.

A letter from the Charity Commission suggests that the dedication

of  KGV fields by Parish Councils amounted to a sale at an

undervalue and may be invalid. The NPFA hope that we will not

opt out. It was decided to continue as before.

KGV accounts will be circulated with the June agenda.

b) Old School Field

Play equipment report as above.

c) Footpaths

Tipping is taking place on the railway line footpath. A standard

letter to be written to residents. A letter received from WCC re.                AM/JAE

fly tipping. An article to be put in the June Magazines.                                  JAE

JAE to write to WCC saying that more notice is needed, as the

fly tipping relates to May, too late for the May issues.                                  JAE

Posts have been erected at fiveways.

Nothing has been done about the padlock on the gate into the

railway line footpath. Tape is still missing on the Board Walk path.

JAE to contact Peter Watson.                                                                       JAE

d) Traffic Calming

W S Atkins and HCC are meeting to discuss            progress and finance.                       

e) South Downs National Park

A place to be reserved at the inquiry. Evidence is only to be given

re. administrative arrangements as we support the proposed boundary.       JAE            f) Address Management

About 5 years ago a request was made to repair the metal

signpost in Avington. This is now being done. AM asked

councillors to suggest any other signposts that need renovating.

The UIVS have in hand the wooden signposts.                    

g) Low Cost Housing

A problem has arisen. The proposed development is too near

a SW pipe. The units may need to be redesigned. Hyde Housing

will arrange another meeting with Smiths Gore. AM will ask Hyde

Housing to write to people on the housing list informing them of

the situation.                                                                                                             AM

h) VDS

Bus shelters-Nothing to report. Vivienne Fifield has been reminded

several times.

 

i) Flooding

JF reported on a meeting with John Young of the Environment

Agency at the footpath across the field from Martyr Worthy to

Easton. It has been agreed with the farmer to open up the ditch

and put in a new pipe. This to be done before the end of July.

 

05.9 COUNCILLORS’ REPORTS and QUESTIONS

 

CB commented that the untidy site in Station Close has been cleared.

The Japanese Knotwood has not been killed. JAE to remind HCC about

this and the Avington gate.                                                                                               JAE

 

FP said many villagers have commented about the lack of information

regarding the proposed new village hall in Easton. The AGM is on

13/05/2003 when information will be available.

 

SG stated that drains have still not been cleared.

 

ET asked if anything will be done about the Pinder’s hedge. EL to investigate.            EL

 

JF asked that the ditch in Church Lane be dug. The bus shelter and the

finger post at Martyr Worthy have been vandalised. Charlie Yeates has

agreed to mend it. The notice board from inside the bus shelter has been

stolen.

  

05.10 QUALITY PARISH COUNCILS

 

To qualify for Quality Parish Council status, certain criteria need to be

followed. Many of these are covered. As the present clerk is not prepared

to train, IVPC can not apply for Quality Parish Council status.

  

05.11 FINANCE

    The following cheques were approved and signed:

 

101231 Allianz Cornhill (Insurance from June 1^st 2003)                 £694.33

101232 HCC (Street Lighting)                                                               £9.92

101233 The Park Golf Course (Maintenance April)                        £218.42

101234 Joyce Edgell (April Salary and Expenses-Includes

Photocopying/Delivery/Wine for Annual Parish Meeting)                £304.75

101235 I.A and Avington Village Hall (Hire-May)                                £8.00

101236 Winchester City Council (Play Area Inspections)            £109.28

101237 Macpherson Easton Schoolfield Trust (Ins.)                     £394.55

05.12 PLANNING APPLICATIONS

 

W00409/08 Mr Wheeler, Mansard House, Easton Lane. Change of Use of Redundant Farm Building to Office Use (Class B1a) After discussion, a vote was taken whether to object. 2 were in favour of objecting and 5 were against. AM to write asking for

the use to be restricted to the owner of Mansard House and the planning

problems at the property looked at as a whole.                                                            AM

 

W02224/02 Mrs Dixon, Chillandham Cross, Chilland, Martyr Worthy. Erection of 1 Dwelling (Outline). OBJECT-Detailed planning application required.

 

W04407/05 Mrs Green, 2, The Old Dairy, Avington Park Lane, Easton. Conservatory to Rear. NO COMMENT

 

W03412/17 Mr and Mrs Sloan, Woodland Halt, Station Approach, Itchen Abbas. Garden Shed. NO COMMENT

 

W07002/21 Mr and Mrs Marshall, Thornacre Farm, Alresford Road. Erection of a Cattle Shed. NO OBJECTION in principle, but comment that slurry smell be contained

and the colour of the roof and walls be green.                                                          JAE

 

W02058/13TPOCA Mrs Faber, Upper Chilland House, Lower Chilland Lane, Martyr Worthy. Fell 3 Poplar trees and Crown Lift by 20% 5 Poplar trees. SUPPORT         FP

 

W18172/01 Mr Sly, Phoenix Cottage, Station Hill, Itchen Abbas. Single Storey Front and Side Extension and Conservatory to Rear. SUPPORT

 

W18317 Mr Burge, Rectory Lane Dairy, Rectory Lane, Itchen Abbas. Change of Use

from Redundant Dairy Buildings to Storage(B8) and Light Industrial (B1(C)) This is a retrospective application. OBJECT with comments about the poor access, excess traffic and lighting at night.                                                                                                AM

 

05.13 PLANNING DECISIONS

 

Noted as listed in the agenda.           

 

05.14 PLANNING MATTERS

 

AM and Neil Baxter have written to the Director of Development, HCC to

complain about the way the A31 road closures were handled.

 

WCC are coming under pressure not to have high density developments. (PPG3)

 

A resident is concerned about the small pieces of agricultural land sold off

around the cricket pitch in Easton. The Parish Council should be alert to the

fact that conversion to gardens requires planning permission but that over a

period of 10 years garden use may become established.

          Heather Glen appeal date changed to 3/06/2003.