Minutes May 2010

Minutes of the meeting held on Thursday 19th May 2010 at 7pm in Martyr Worthy Village Hall.

PRESENT: Steve Gapper (SG), Bob Banham (BB), Penny Flemons (PF) (Chairman), John Harris (JH), Shirley Howell (SH), Bill Loader (BL) , Paul Moffatt (PM),Eric Thompson (ET), Ron Darley (Parish Clerk) (RD).

ACTION

05.1 APOLOGIES: Apologies were received from Cllrs, Elaine Labram, Sarah Robinson, Jackie Porter (County Councillor) (JP), Neil Baxter (City Councillor) (NB).

At 19:02 the meeting recessed into Open Forum to permit a member of the public to speak on the issue of the provision of benches in the parish. Mr V Tottle suggested that there residents would benefit from the provision of additional benches and he proposed that one be installed up Northington Lane, similar to one provided in Avington. It was agreed that an item would be placed in the newsletter(s) to establish where others might be considered. The meeting resumed at 19:07.

05.2. ELECTION OF PARISH COUNCIL CHAIRMAN & SIGNATURE OF DECLARATION
Penny Flemons was elected to serve as Chairman for the coming municipal year & Cllr Flemons made her Declaration of Office.

05.3. ELECTION OF PARISH COUNCIL VICE CHAIRMAN

John Harris, was elected to serve as Vice-Chairman for the coming municipal year.

05.4. MINUTES of LAST MEETING
The minutes of the meeting held on 1st April were agreed and signed.

05.5 ADOPTION OF STANDING ORDERS
It was RESOLVED to adopt the new form of Model Standing orders, as customised by the Parish Clerk. A copy of SOs is to be sent to all members.

05.6 APPOINTMENT OF REPRESENTATIVES
It was RESOLVED to appoint the following representatives:
a. Representatives to the Village Committees
Easton – Elaine Labram
Itchen Abbas & Avington –Sarah Robinson
Martyr Worthy – Shirley Howell
b. Winchester District Association of Parish Councils – Penny Flemons.
c. King George V Memorial Playing Field Trust – IVPC.
d. The Mcpherson Easton School Trust – penny Flemons, Elaine Labram.
e. Public Transport Representative – Bob Banham.
f. Footpath Representative – Sarah Robinson.
g. Winchester Villages Trust – Penny Flemons.
h. Prannell Trust Representative – Penny Flemons will liaise with Rev. A Micklefield..
i. Web Master – Steve Gapper.
j. Highways Representative – John Harris.

05.7 REPORTS from COUNTY COUNCILLOR and CITY COUNCILLOR
Cllrs Baxter and Porter were unable to be present. Their reports are as appear in the village magazines.

05.8 MATTERS ARISING
a) Footpaths
(i) PF had been contacted by IAAVH to say that water was running down the path from a gate at the rear of IIAVH to the Trout Public House. It was agreed to ask SR to investigate and if appropriate refer the matter to JP
(ii) No progress has been made regarding improvements to the footpath behind Shelley Close, and the boardwalk.
b) Footway B3047: no updates. JP is following up.

c) Lit Signs: JP had indicated agreement to financing this via her community allowance, subject to parishes agreeing a one off payment of £1,000.

d) Couch Green:

(i) Payment of outstanding debt by WCFC: The Clerk has obtained the necessary forms to pursue a Third Party Debt Order.

(ii) Water Bill: Southern Water had agreed to settle the account on payment of £596.40. It was agreed to accept that compromise.

05.9 PARISH COUNCILLORS’ REPORTS and QUESTIONS
SH reported (i) a fly-tipped metal grill at Couch Green. WCC to be asked to remove it.
(ii) a hole had been filled in, but needs to be monitored. (iii) the grass had not been cut. Clerk to contact Serco.
BB asked whether Mr Yeates had been asked to carry out repairs to bus shelter. Clerk to follow up.
Play Area inspections: Clerk to instruct Mr Adams to proceed.
SG asked that the actions on the list he had produced by cleared and updated systematically.
SG reported that 2 football teams had expressed an interest in playing at Couch Green and a copy of an agreement is to be sent to one of them. It was felt that IVPC should be provided with a fixture list before the season starts and seek some form of damage deposit in advance.
BB felt that the police should be asked about criminal damage which occurred throughout the parish at the time of the elections (which included the Couch Green Notice Board. and what is being done about it. It was agreed that Mr Yeates be asked to provide a quotation to supply and install a replacement board.
ET commented that overgrowth on Chapel Lane had still not been rectified. Clerk to pursue & copy JP

05.10 FINANCE The following cheques were approved and signed:
102074	R Darley	Salary & expenses March & April	£499.02
102075	HMRC	PAYE on salary march & April	110.82
102076	CF Yeates	Footpath maintenance March/April	£127.00
102077	Serco	Weekly inspections of play areas	£94.00
102078	MWVH	Hall hire	£24.00
102079	Southern Water	Water Bill	£596.40
102080	Communicorp	Subs. to Clerks & Councils Direct	£11.00
102081	Easton Village Hall	Payment of open Spaces Grant approved by WCC (This CQ will not be issued until the corresponding WCC credit is received).	£5,000.00

05.11 PLANNING
(a) Applications:
W03513/11: Mr R Greenwood: Edgedell Cottage Lower Chilland Lane Martyr Worthy: Demolition of existing dwelling and replacement with 1 no. four bed detached dwelling with alterations to existing garage and link.

W09816/02: Land East Of Malthouse Close Easton Lane Easton: Replacement livestock shelter/machinery store (RESUBMISSION)
W07492/58: Mr Steve Hill: Winchester Services Northbound Shroner Wood Winchester: Extension to existing sewage treatment package plant comprising of underground
tanks, associated pipe work, fencing and landscaping.
W08154/31: Mr P Wolfe: Manor Farm House Easton Lane Easton Winchester: Proposed repairing and raising of height to the south-west boundary wall.
W08154/32LB: Mr P Wolfe: Manor Farm House Easton Lane Easton Winchester: Proposed repairing and raising of height to the south-west boundary wall.

W13900/06: Mr & Mrs Ben Hart: Ivy Cottage with study above and dormer window to front.
W00256/04LB: Mrs Jacqueline Forster: Steps Cottage existing garage.
W04407/06: Mr Henry Labram: The Old Dairy Easton: residential and erection of green house.
W20201/03: Mr & Mrs Jonathon Poole: Vine extension, alterations to the fenestration, first garage & home office (amendment to previously (HOUSEHOLDER).
W20201/04LIS: Mr & Mrs Jonathon Poole: Vine extension, alterations to the fenestration, first garage & home office (Amendment to W11804/03LB: Mr & Mrs H Fox: Wickets Easton: (Bat and Ball).
WLDC/512 Mr A Wilson: The Old and kindling with ancillary retail sales WLDC/512/01: Mr A Wilson: The Old Yard Fair Lane refurbishment of motorcycles, mopeds and scooters preparation of motorcycles, mopeds and scooters to ancillary storage while awaiting repair, collection. (Class B2). (CERTIFICATE OF WLDC/512/02: Mr A Wilson: The Old Yard Fair Lane maintenance and servicing of general garden including lawn mowers, cultivators, strimmers, cutters and the ancillary storage awaiting repair machinery, Class B1.(CERTIFICATE OF LAWFULNESS). WLDC/512/03: Mr A Wilson: The Old Yard Fair Lane refurbishment of agricultural tractors, trailers, vehicles and machinery awaiting repair and W14776/03: Mr & Mrs B Norman: Gorse Cottage time limit for implementing planning permission (HOUSEHOLDER) Replacement of existing flat roofed pitched roof, garage, workshop, store and utility Easton: (HOUSEHOLDER) Replacement garage Easton: Conservatory to rear; Replace Change of use of land from agricultural to Cottage Main Road Itchen Abbas: Ground floor floor extension, detached approved scheme 07/02138/FUL) Cottage Main Road Itchen Abbas: Ground floor floor extension, detached 07/02139/LIS).
New internal opening to join two dwellings Yard Fair Lane Winchester: The production of logs (Certificate Of Lawfulness).
Winchester: The repair rebuilding and and the MOT test standards together with preparation to MOT test standards and LAWFULNESS).
Winchester: The repair, refurbishment, machinery chain saws, ride on mowers and hedge and collection of general garden
Winchester: The construction, repair and farm machinery and the ancillary storage of
collection/delivery. (Class B2). (CERTIFICATE OF LAWFULNESS).
Main Road Itchen Abbas: (Extension to the 07/01251/FUL) garage and utility room with room.

(b) Decisions:

W12681/02TPOCA: Mr Andrew Impey: Beech Hill Easton: Tip prune the ends of lower branches of 2no. Beech trees: Decision: That no objection be raised.

W03990/31LB: Mr Dominic Grant: Lower Chilland House Lower Chilland Lane Martyr Worthy: Proposed replacement of the front entry gates and brickwork piers from Lower Chilland Lane: Decision: Not Required.
W03990/35NMA: Mr D Lyons: Lower Chilland House Lower Chilland Lane Martyr Worthy: (MINOR AMENDMENT to Planning Permission 08/02451/FUL) Removal of an existing tractor shed and replace with new workshop/tractor shed, greenhouse, dog kennel and bin store and landscaping; Minor elevational changes to kennels and greenhouse; change to timber cladding with stone plinth. Decision: Non-material Minor Amendment.
WLDC/149/01:Mr N Price: Fisher Bungalow Alresford Road Winchester: Rear and side extensions and ancillary outbuilding to existing dwellings at Fisher and Hobbs Bungalows (CERTIFICATE OF LAWFULNESS). Application Permitted.
W08154/30NMA: Mr Philip Wolfe: Manor Farm House Easton Lane Easton: (MINOR AMENDMENT to Planning Permission 09/01823/FUL)Replacement of existing
asbestos roof with natural slate, two dormer windows, four groups of sky lights, weather vane and conversion of double garage into gymnasium; Change of the eaves detail by increasing the overhang. Decision: Non-material Minor Amendment.
W03990/34: Mr D Lyons: Lower Chilland House Lower Chilland Lane Martyr Worthy: Works within the gardens at Lower Chilland House, Chilland Lane, Martyr Worthy. These works include the refurbishmentor replacement of various sluice gates, revetments and bridges, the extension of a boardwalk and the removal of nonindigenous planting. Decision: Application Withdrawn.
W03990/32NMA: Mr D Lyons: Chilland Mill Lower Chilland Lane Martyr Worthy: 08/02134/FUL and 08/02135/LIS) Restoration and extension to Chilland Mill and Eel House and refurbishment of frontage onto Chilland Lane. Decision: Non-material Minor Amendment.
W08714/07: Mr & Mrs S Upcraft: The Elms Main Road Itchen Abbas: Extension to the Coach House to form carport and stores; and alterations to the position of the dormer windows in the West elevation of the building(Householder). Decision: Application Permitted.
W03990/33NMA: Mr D Lyons: Chilland Mill Lower Chilland Lane Martyr Worthy: (MINOR AMENDMENT to Planning Permission 08/02452/LIS) Restoration and extension to Chilland Mill and Eel House, new garage and refurbishment of frontage onto Chilland Lane; reduction of floor levels. Decision: Non-material Minor Amendment.
W16501/01: Mr C Hughes: 20 Little Hayes Lane Itchen Abbas: (HOUSEHOLDER) Replacement conservatory to rear. Decision: Application Permitted.
W10038/01: Mr & Mrs J Lang: Wangfield House Main Road Itchen Abbas: Single storey rear extension. Decision: Application Permitted.
W06443/04TPOCA: Mr Ekins: Old Lime House Easton: Lift crown of 1no. Sycamore to 5.5m and cut back from phoneline. Lift crown of 1no. Norway Maple and 2no. Limes over road to 5.5m. Crown lift 2no. Limes and 1no. Willow to approx 3m. north and south elevations. Application withdrawn.
W13229/08LB: Mr & Mrs Gottleib: Black Farm, Avington: (amended plans dated 27.11.2009 which slightly alter the position of the rooflights in order to suit the existing timber roof structure). Decision: Refused subject to the refusal reason(s).
W03513/10: Mr R Greenwood: Edgedell Cottage Lower Chilland Lane Martyr Worthy: Demolition of existing dwelling and replacement with 1 no. four bed detached dwelling with alterations to existing garage and link. Decision: Application Permitted.
W03513/11: Mr R Greenwood: Edgedell Cottage Lower Chilland Lane Martyr Worthy: Demolition of existing dwelling and replacement with 1 no. four bed detached dwelling with alterations to existing garage and link. Decision: Application Permitted.
W05311/04: Mr Guy Peploe: Daffodil Bungalow Fair Lane Winchester: Demolition of existing porch and utility room, extension to form a second gable to the west elevation and extension to replace utility room (HOUSEHOLDER). Decision: Application Permitted.

W09816/02:Mr D Poole: Land East Of Malthouse Close Easton Lane Easton: Replacement livestock shelter/machinery store (RESUBMISSION). Decision: Application Permitted.

It was agreed that PM would join the Planning Sub-Committee and that BL would take over as Chairman. The workload will be reviewed in the light of the additional resource

05.12 CORRESPONDENCE

	HALC	Weekly Updates
1.	Clerks & Councils Direct	Magazine: March 2010
2.	SLCC	The Clerk magazine: March 2010 Vol. 42 No 2
3.	Carers Together	Information & News for Carers: Spring 2010
4.	HCC	Planning Hampshire’s Future leaflet: Spring 2010
5.	CPRE	Countryside Voice magazine: Spring 2010
6.	Jackie Porter (emai)	Provision of Lit reminder signs.
7.	WCC	Confirmation of award of open Spaces funding for Easton Village Hall
8.	WCC Kendall	Erection of finger posts for cycle routes
9.	WCC Kendall/Porter	Erection of finger posts for cycle routes
10.	WCC C Peach	Winchester Sport & Physical Activity Newsletter - May 2010
11.	WCC S Dunbar Dempsey	New requirements for Open Spaces funding
12.	Princes Mead School	Prospective Planning Application
13.	Comm Action Hampshire (via Penny Flemons)	Info sheets on crime

05.13. DATE of NEXT MEETING

The meeting scheduled for Thursday 11 June at 7pm was cancelled. The next meeting will be held on 1 July at 7pm in Martyr Worthy Village Hall.

05.14 RESIGNATION OF THE PARISH CLERK

The Parish Clerk had tendered his resignation, effective as soon as a suitable replacement had could be appointed. Suitable job descriptions are to be agreed and advertising undertaken on notice boards, via HALC etc.

There being no further business, the meeting closed at 20:35

Clerk

Clerk
JH
Clerk

Clerk