ACTION

11.1 APOLOGIES: Apologies were received from Cllrs Steve Gapper (SG), Sarah Robinson (SR) Jackie Porter (County Councillor) (JP), PCSO Ashcroft (report provided & circulated to members).

11.2. MINUTES of LAST MEETING
The minutes of the Ordinary Meeting held on 1 October were agreed and signed.

11.3 DISCUSSION WITH LUKE PIPER OF THE RECENT GLADE FESTIVAL
LP reported that there had been 10,000 visitors to the festival, despite the poor weather conditions, and that it had been nominated for a number of awards. A survey of attendees (about 600) had shown an average per capita off site spending of £38 and £49 in total shopping. Wherever possible, local retailers and local talent are used at the festival. During the 2009 event, WCC officials were present at the site and 3 multi-agency meetings a day were held with them. These, plus feedback from the control centre, will help in planning for the 2010 event. Areas to be considered are ;

1. Noise, running times, design & layout of the site

2. traffic impact, signage (the traffic management plan is being modified)

3. Identification of ways of improving the economic impact of the event.

Proposed action: establish a Liaison Group, comprising 1 or 2 reps from each of the neighbouring PCs, which would meet say 3 times prior to the event December/January, April/May/June and possibly one more before and one after the event.
LP did however stress that as regards the traffic management plan, they are bound by the decisions of the local council and the police.
NB commented that he had attended the residents meeting after the event held at Cheriton, where there were many complaints about the noise, and particularly about noise on the Sunday evening (prior to a normal working day). He felt that the best thing to come out of that meeting was the suggestion of the establishment of a Liaison Group.
BB suggested that if the bass and drum elements of sound were turned down, that would go a long way in alleviating noise nuisance.
The Way Ahead: Glade will contact PC’s via the Clerks with a view to establishing the Liaison Group.

Glade

By way of public participation Mrs J FFennell was invited to speak and commented on her difficulties in contacting the Council. The Clerk confirmed that he, rather than the Chairman/Vice Chairman is the appropriate point of contact and that he would be pleased to deal with any queries she may have.

11.4 REPORTS from COUNTY COUNCILLOR and CITY COUNCILLOR
NB reported that he had spoken to colleagues about house names at Chillandham Cross, which have been agreed. He will confirm with WCC that there is to be no suggestion at any time that this area should be given a road name.
On the subject of the appeal against the decision not to allow removal of the condition regarding restoration of the motocross track at Matterley Bowl to its original state, there was concern that this represents an attempt to achieve planning approval via the back door. It was stressed that IVPC did not object to the principle of motocross events at Matterley Bowl, but insist that planning conditions attached to any planning approvals must be adhered to. The actual response to the application was read out by the Vice-Chairman. It was agreed that the Clerk will reiterate those comments to the Planning Inspectorate handling the appeal.
NB reported that he had received complaints about the lack of progress on Couch Green sewage issues. The delay is due to problems associated with purchase of the land required for the sewage works.

Clerk

11.5 MATTERS ARISING
a) Footpaths
     Strawberry Lane: lead councillor not present. Defer.
b) Footway B3047: nothing to report
c) Lit Signs: Nothing to report
e) Couch Green
 (i) Payment of outstanding debt by WCFC. The Clerk reported that the paperwork had been submitted; to be hastened.
(ii) Clerk to contact Kingsworthy PC re availability of football pitch/changing facilities: Done. Delete.
f) Model Standing Orders: Drafts had been circulated prior to the meeting. Chairman will review and advise Clerk of potential changes.

SG

Clerk

SG

11.6 PARISH COUNCILLORS’ REPORTS and QUESTIONS
PF reported that 3 members attended a Members' Training Evening on trees hosted by WCC.
EL reported (i) that the invoices for work approve by IVPC at Easton School Field had been completed and invoices received. A CQ in settlement was signed. (ii) Overgrowing trees from near Av. Lodge to the cattle grid. The landowner is to be asked to trim them.
ET reported that hedges along Chapel Lane had not been cut back; the SLOW sign is still occluded. Clerk to follow up with HCC.
EL reported receiving an approach from the PCC regarding requests for payment of grants, bearing in mind the omission last year. The Clerk is to be provided with the relevant addresses and to write to the PCC.

Clerk

EL/Clerk

11.7 FINANCE

(i) The following cheques, were approved and signed:

102041

R. Darley

Salary & Expenses October

£219.46

102042

HMRC

PAYE on Salary

£54.87

102043

M/W Parish Hall

Hall hire 5 Novemebr

£12.00

102044

J Mills

Maintenance: Easton School Field

144.20

102045

Winchester CAB

Grant under S146

£30.00

Total

£460.53

11.8 PLANNING

(a) Applications:
W16315/10: Mr Michael Hanson: Itchen Down House Northington Road Itchen Abbas: Altered drive location with new piers and refurbished timber gates.  No objection.
W13956/12: Mr & Mrs Low: West Hill Dairy Avington: Erection of orangery. No objection.

W02883/03 Mr F. S. Bunny: Avington Manor Farm Alresford Road: Erection of side extension to existing agricultural building. No objection.

 (b) Decisions:
W09816/01: Mr David Poole: Land East Of Malthouse Close Easton Lane Easton:Replacement livestock shelter/machinery store:Application Refused
W02842/12: Test Valley Trout (Itchen) Ltd: The Test Valley Trout Farm Main Road Itchen Abbas Construction of trout hatchery (Resubmission of 08/00756/FUL): Application Withdrawn
W21564: Mr Simon Price: 2 Station Hill Itchen Abbas: Formation of new vehicular access and on site parking area: Application Refused
W03990/30: Mr Dominic Gaunt: : Lower Chilland House Lower Chilland Lane:Proposed replacement of the front entry gates and brickwork piers from Lower Chilland Lane: Application Approved subject to conditions

(c) Planning Matters
There were none.
.

Weekly Updates

1.

Request for grant funding

2.

Replacement of front entry gates 7 brick piers from Lower Chilland Lane: to be heard at PDC Committee on 29 October.

3.

Invitation to adopt 4 No Red K6 telephone boxes

4.

Confirmation that banking administration problems have been resolved.

5.

Pre-planning consultation re: Northington Cattle Range: Conversion of redundant barns to 3 Live-Work units.

6.

Rural Affordable Housing for Local people: Draft Rural Housing Action Development Plan (Stats for IVPC are very low).

7.

Establishment of Chip. Request for support (not financial)

8.

Community Transport News Issue 31 Autumn/Winter 2009

9.

HALC Training & Events Catalogue (13 pages)

10.

HALC Training & Events Calendar

11.

SLCC

SE Regional Conference: Uckfield; 11 November: £49

12.

SLCC

AGM: 24 November: Staverton, Northants:

11.10. DATE of NEXT MEETING

Thursday 3 December at 7pm at Itchen Abbas & Avington Village Hall.

There being no further business, the meeting closed at 21.00.