ACTION

09.1 APOLOGIES: Apologies were received from Cllrs Elaine Labram and Bob Banham..

09.2. MINUTES of LAST MEETING
The minutes of the Ordinary Meeting held on 7th July and the Extraordinary Meeting held on Thursday 30th July 2009 were agreed and signed.

9.3 DISCUSSION WITH LUKE PIPER OF THE RECENT GLADE FESTIVAL
Mr Piper did not attend the meeting. Clerk to check circumstances.

Clerk

09.4 REPORTS from COUNTY COUNCILLOR and CITY COUNCILLOR
JP noted that IVPC had determined where the 30mph lit signs would be located and pointed out that these could also be used in 40mph areas such as Easton, Rectory Lane etc.
JP reported (i) A meeting of the Alresford Town Partnership was planned for 21 September which was to include discussion of swimming facilities in the area. (ii) Country Watch had reported quite a lot of local crime recently. JP was concerned that crime detection rates should also be published. These issues were to be raised at the Alresford Town Partnership meeting. (iii) Small grants for works >£25k are available and JP urged parishes to make bids for footpaths/footways.
(iv) Efforts are to be made to improve the lay-by on the Ovington side of the A31 – getting it opened out to give better visibility. Support was requested. (v) A meeting had been held with Neil Broadbent in an effort to prevent flooding caused by a blocked drain. (vi) Proposals for lighting improvements at Shepherds Field were to be sent to residents affected. In response to a question from SG, whether there were any funds other than (iii) above available, JP said that there were S106 monies available arising from the Hatch End/Chilham Corner applications.  The Chairman undertook to contact Colin Taylor. JP confirmed that if additional speed checks were felt necessary, the parish could contact HCC’s Traffic Management Unit. She also noted that some residents were still putting out bins with 40mph signs, rather than 30mph on them. JH was concerned that the closing speed of some vehicles was almost 100mph. JP urged members and residents to write letters of complaint to the Chief Constable.
NB reported a lot of negative feedback on the Glade Festival and a meeting was subsequently held at Cheriton attended by 25-30 local residents. The major source of complaint was the level of noise late in the evenings. NB had visited all parishes while the festival was in progress and the level of sound was variable, largely governed by wind direction which was towards Cheriton, where the bulk of the complaints came from. He suggested that the way to challenge noise issues was through the licensing authority. His personal concern was the extension of the festival from 1 to 3 days. SG said the parish had received no complaints, possibly because residents thought it would be a waste of time – the authorities had not been responding to complaints. There was also a view that it was good to have something for local youngsters once a year.
The consensus was that the way forward is for representatives of Glade to get together with say 2 representatives (residents not councillors) from each parish to plan for next year. JP said she would be in favour of a review of the licence, particularly as regards road closures.
Comments from a local resident (a sound expert) was that the type of amplification equipment being used at the festival was not entirely appropriate. The general feeling was that the festival should not be stopped, but that conditions need to be changed – in particular cancellation of the Sunday evening session (prior to a working day).

SG

09.5 MATTERS ARISING
a) Footpaths
Zigzag: it was reported that though remedial work had taken place, water is channelling down the path, causing rutting. PM to investigate. A note is also to be put in the village magazine regarding fly-tipping of rubbish. SR suggested a working party be formed to do some tidying up.
Strawberry Lane: work on overgrown hedging etc is to be undertaken once the harvest season is finished.
b) Footway B3047:
c) Lit Signs: Chairman to follow up.
d) Parish Plan
e) Couch Green
(i) The gate has been replaced, the fence repaired and a dead tree removed. PM was thanked for removing the tree and for grass-cutting at Martyr Worthy War Memorial.
(ii) Payment of outstanding debt by WCFC. The Clerk reported problems in identifying precisely who was responsible for the debt, and was instructed to pursue it with Winchester FC, with whom the contract was signed.
(iii) Clerk to contact Kingsworthy PC to advise them that IVPC has a football pitch available for use.
f) Model Standing Orders: Clerk to present them to members at the October meeting.

PM

SG

Clerk
Clerk

Clerk

09.6 PARISH COUNCILLORS’ REPORTS and QUESTIONS
ET reported that hedges on Chapel Lane need cutting back.
PF referred to an article in the press about aircraft noise, but the consensus was that every effort had been made by the airport authority to minimise noise. It was also felt that the noise generated by Chinooks was less of a nuisance than that of some private helicopters.

Clerk

09.7 FINANCE

(i) The following cheques, signed before the meeting were approved:

102026

CF Yeates

Footpath maintenance 4/18th July

     £80.00

102027

CF Yeates

Supply & install new gate etc at Couch Green

   £120.00

102028

R. Darley

Salary & Expenses April

£444.27

102029

HMRC

PAYE on Salary

£109.74

102030

Southern Electric

Couch green Change Rooms to 13 Aug

£61.23

102031

Serco

Grounds Maint/Inspections June & July

£585.40

102032

Ken Abraham

Internal Audit 2008/2009

£170.00

102033

I.A & A Vill. Hall

Hall Hire 23 September

£7.00

09.8 PLANNING

(a) Applications:
W16315/09: Mr Michael Hanson: Itchen Down House Northington Road Itchen Abbas
Proposed bay windows to front elevation
W20684/09; Mrs K Adams: September Cottage 15 Little Hayes Lane, Itchen Abbas:
Rear conservatory
W08154/26TPOCA: Mr & Mrs Woolf, Manor Farm House Easton Lane Easton: Fell a group of 3no. Sycamore trees near wall in corner of garden near pub car park. Re-pollard 5no. Sycamore trees in garden
WTPO/1294/03: Mrs Susan Lewis, Wheelwrights Avington Park Lane Easton: Take down 9 no. Leylandii trees
W20376/04 Mr David Leeming, Lone Farm Northington Road, Itchen Abbas: Demolition of agricultural buildings and conversion of barn to 1 no. 3 bed live/work unit including landscaping and associated works.
WTPO/1228/01 Mrs Nicola Tucker, White Gates Avington Park Lane Easton: Removal of three lower branches and cleaning up of the crown to 1 no. Silver Birch tree
W02842/12 Test Valley Trout (Itchen) Ltd, Main Road Itchen Abbas: Construction of trout hatchery (Resubmission of 08/00756/FUL)
W09816/0: Mr David Poole, Land East of Malthouse Close Easton Lane: Replacement livestock shelter/machinery store
W03990/30 & W03990/31LB: Mr Dominic Gaunt, Lower Chilland House Lower Chilland Lane Martyr Worthy: Proposed replacement of the front entry gates and brickwork piers from Lower Chilland Lane

(b) Decisions:

W07492/54: Mr Terry Luckett, Moto Hospitality Ltd Winchester Services Northbound, Shroner Wood: Erection of 3 no. directional signs: Application Permitted
W08154/24 & W08154/25LB:  Mr Philip Wolfe, Manor Farm House Easton Lane Easton: Replacement of existing asbestos roof with slate, two dormer windows, six sky lights, weather vane and conversion of double garage into gymnasium:  Application Withdrawn.
W07676/04LB: Dr Charles Lund, St Annes Avington Park Lane Easton: Replacement of existing listed front door; replacement of front gate: Application Permitted
W04738/07: Mrs Amanda Rember, Thornbury Church Lane Easton: Raising of boundary wall to front of property, from 0.5m to 1.8m: Application Refused
W15937/02TPOCA: Mrs L Brooker, The Cottage Avington Road Avington:
1 no. Christmas tree sectional removal to ground level: That no objection be raised
W21473: Mr George Mann, 6 Malthouse Close Easton: Erection of garden shed and replacement fence to rear of property: Application Permitted
W16315/09: Mr Michael Hanson, Itchen Down House Northington Road Itchen Abbas: Proposed bay windows to front elevation: Application Permitted
WTPO/1294/03: Mrs Susan Lewis, Wheelwrights Avington Park Lane Easton: Take down 9 no. Leylandii trees: Application Permitted
W20684/01: Mrs K Adams, September Cottage 15 Little Hayes Lane Itchen Abbas: Rear conservatory: Application Permitted
W08154/26TPOCA: Mr And Mrs Woolf, Manor Farm House Easton Lane Easton:
Fell a group of 3no. Sycamore trees near wall in corner of garden near pub car park. Re-pollard 5no. Sycamore trees in garden: Decision: Objection raised
W13229/05: Mr And Mrs Kim Gottlieb, Black Farm Lovington Lane Avington:
Demolition of single storey steel framed ancillary barns and erection of replacement green oak framed ancillary outbuildings. In addition, the proposal involves landscaping works to re-orientate the tennis court, walled garden and new garden areas. (Amended description to include landscape works 10.07.2009): Application Permitted

(c)Planning Matters
PF reported that she had attended a planning meeting to speak regarding the application to retain the motocross track, which was refused after a close vote.

HALC

Weekly Updates

1.

HCC

Term Highways Contract: Stakeholder Survey

2.

HCC

Inroads magazine Summer 2009

3.

HALC

62nd AGM: Saturday 10 October: Alresford: 09:30 to 13:00

4.

Saturday Venture Association

(On behalf of Disability Awareness UK). Request for funding.

5.

Vitalise

Support for local Disabled People & Carers: Request for funding

6.

HCC

Environmental Department: Annual Report 2008/2009

7.

Saturday Venture Association

Magazine : July 2009: Issue No 64

8.

Vitalise

Hampshire Now Magazine: Summer Edition

9.

SLCC

The Clerk magazine: July 2009: Vol.41 No 4

10.

HALC

Local Council News: Issue 229: Summer 2009

11.

HCC

Environment Department Annual Report 2008/2009

12.

Hants Playing Fields Assn

Newsletter: Summer 2009

13.

CPRE

Fieldwork magazine: September 2009

14.

HCC

Hampshire Now Magazines: Summer 2009 & Older people’s Special Edition

15.

HCC

Green Circle: Support gardening for older people: request that PC publicise the project.

16.

WCC

Notification of provisional TPO (No 1969) of 2009 @ Land at Manor Farm Easton.

09.10. DATE of NEXT MEETING

Thursday 1 October at 7pm in Itchen Abbas & Avington  Hall.

There being no further business, the meeting closed at 20:45