Minutes of the Full Council Meeting held electronically on Thursday 2nd July 2020
starting at 7pm.
Cllr Appleby (Chairman), Cllr Langford, Cllr Andrews, Cllr Riley, Cllr Percy, Cllr Legat, Cllr Stirrup, Cllr Rosewell, Cllr Legat, Cllr Jeffes
Michelle Leadbitter-Allen (Clerk), Cllr Gordon-Smith (WCC)
20.042 Apologies: Cllr Moffatt, Cllr Power (HCC), Cllr Porter (HCC)
20.043 Public Participation & Declarations of Interest on issues on the Agenda.
Declarations of Interest: None
20.044 Approve the minutes from 4th June 2020
The Minutes of the Meeting of 4th June 2020 were agreed by individual verbal consent as a true record of the meeting, with one abstention. Cllr Appleby will sign the minutes in retrospect. There were no matters arising.
20.045 City and County Councillor Reports
20.046 Financial Matters: Lead Councillor Cllr Riley
Council noted the Minutes of the Finance & General Purposes Committee Meeting of Thursday 18th June 2020.
20.0046.2Bills to Pay & Other Recorded ExpenditureClerk ran through the bills to pay and income received.
Cllr’s Legat and Andrews agreed the payments and would email authorisation to pay to the Clerk.
20.047 Planning: Lead Councillor - Cllr Langford
Location: The Farmyard Easton Lane Easton SO21 1EQ
Proposal: Proposed single storey garage extension. Conversion of an existing garage to ancillary living accommodation. Installation of an air source heat pump and associated brick screen wall.
do not object to the development as designed but because the swimming pool is
to be heated by an Air Source Heat Pump we request that the applicant be asked
for a noise impact survey and the installation be compliant with the
Microgeneration Certification Scheme Planning Standards (MCS 020)  This
mandates that the fans should be of a type and set in a place which reduces neighbours disturbance as much as possible.
ASHPs have the ability to be very disruptive, the noise may be mild for short periods of time - but they run for long periods and dig into the subconscious creating noise stress. They also get noisier with age as the bearings wear. There is an example locally of an ASHP heating a swimming pool that can be heard from over 50m away
The survey may find alternative locations or types of pump which could be less/no nuisance to neighbours.
Location: Matterley Farm Alresford Road Ovington Alresford Hampshire SO24 0HU
Proposal: Proposed Development at Matterley Farm, Alresford Road, Ovington, SO24 0HU – Town and Country Planning (Environmental Impact Assessment) Regulations 2017 (as amended 2018) - Regulation 15 Request for a Scoping Opinion.
This is a planning application for a permanent 1,100 acre festival site with structures within the South Downs National Park. A National Park is not the right place for a festival site, it is a major development and fails the requirement for exceptional circumstances of Core Policy SD3
The Scoping should include:
I. The Exceptional Circumstances to overrule core Policy SD3
II. The availability of reasonable alternative places for a festival site outside the National Park
III. The development that has already taken place to change the Landscape Character of the site, e.g. tracks
IV. The other non-agricultural activities that take place within the application site - motor cross, tank driving, tough mudder, oil well etc.
1.3.4 The environmental consultees should be widened to include at least:-
I. The Hampshire and Isle of Wight wildlife Trust
II. The Hampshire Branch of Butterfly Conservation
III. The Hampshire Branch of the Ornithological Society
IV. The Ramblers Association - Hampshire Branch
V. The Open Spaces Society
V. The whole of the Farmland and Woodland bird indexes should be scoped, not just those listed
VI. Stress - an analysis of the mental issues caused by the festival experience on the neighbouring residential population
4.7.1 Evidence of the economic benefit and losses caused by festivals- not just hearsay. The crime figures associated at, and locally, with the event.
2.2.7 Traffic management should include the A272 and Rodfield Lane
2.2.10 The charitable benefits that will be attached to any planning permission
4.11.8 the baseline noise survey should be
widened to include other parishes, 3 receptor sites is
not enough to provide a complete picture. Experience shows that weather - cloud
base and wind - has a significant impact on how far noise travels and a five day survey will not cover all the variables and this
should be carried out to include these.
The scoping should also include the noise produced by amplified music
Noise intrusion is locally the most complained about negative aspect caused by festivals
5.3.1 the baseline ambient light in the area
The treatment of sewage, waste and nitrate emission calculations in relation to Nitrate Mitigation in the Solent
Location: Woodland Halt Old Station Road, Itchen Abbas, Winchester, Hampshire, SO21 1BA
Proposal: Ash. Fell Dieback
Comment: No Comment
Location: Gages Close, Itchen Abbas, Winchester, Hampshire, SO21 1AX
Proposal: Installation of 4no. rooflights on rear (southern) roof slope
20.048 Parish reports
20.0048.1 Footpath matters – Cllr Appleby
Footpath 31: (behind Shelly Close) Path has been strimmed adequately for people to walk in both directions.
Action: Cllr Appleby to thank the landowner and also comfirm whether or not there is a possibility to create a 2nd path in the field to have a one way system in each direction.
Footpath 39: Councillors discussed the possibility of creating a permissive pathway.
Action: Cllr Jeffes to contact Rambers Association to find out if they have a kissing gate we can use here.
Footpath 48: (Section from bridge north of the river leading to Chilland Lane)
Action: Clerk to draft a letter reminding the landowner of his responsibility to cut back the vegetation from the right of way. Cllr Appleby will deliver it by hand.
Footpath 12: The whole footpath falls in an SSSI area. The Ramblers Association have discussed putting a broadwalk. HCC are aware of the proposal. Cllr Appleby has emailed the Chairman of Itchen Stoke Parish Council outlining IVPC proposal to create a broadwalk, he explained he had not yet received a reply. Cllr Jeffes said that the Wildlife Trust can guide us through the SSI regulations.
Action: Clerk to create a list of the proposed alterations to the footpaths and cyclepaths as discussed at the workshop held in June. There are several all on a single owner’s land. Council to prioritise the list and discuss the possibilities with the landowner.
20.0048.2: Highways – Cllr Appleby
20.0048.3: Village Halls: Cllrs Langford, Moffatt & Percy
20.0048.4: Website – Cllr Jonathan Legat
TLC are investigating what the IVPC website requires to become compliant.
Clerk mentioned that all document posted to our website since 23rd September 2018 have to be compliant which is a large piece of work. Cllr Riley suggested that the Clerk ensures that all documents going forward are compliant and work through past documents when time allows.
Open Spaces (link to open spaces report)
a) Ransom Strip Update
b) Opening of Playgrounds
c) Worthy Youth Football Club
Action: Clerk to add Cllr Rosewell and Cllr Percy as KGVth Field Trustees
20.049 Covid-19 Update & Risk Assessment
Discussion around returning to ‘face to face’ meetings. Council agreed unanimously that we continue to follow NALC guidance and meet on Zoom. This will be reviewed monthly.
Action: Clerk to cancel meeting bookings for September.
Action: Add to September FCM agenda for review
20.050 Code of Conduct Review
Action: Clerk to circulate NALC Code of Conduct Document and add to September FCM Agenda for discussion and resolution
20.051 Emergency Plan/Business Continuity
Action: Clerk to send Business Continuity and Emergency Plan Documents to Cllr Andrews for review.
Action: Clerk to add to September F&GP Agenda for further discussion.
Council noted June Correspondence
20.053 Items for Consideration at Next Meeting: None other than those mentioned above
20.054 Date and Time of following Meeting:
Thursday 3rd September 2020. Location: Electronic. Contact Clerk for details.
Meeting Closed: 9.27pm